FCI Allenwood Medium Correspondence

Aug, 09 11 Post by: admin | No Comments


You are permitted to correspond with the public, family members, and others without prior approval or a correspondence list. Outgoing inmate mail will be placed unsealed into the outgoing inmate mailbox located in each wing of the housing unit. The flap of the envelope should be placed inside the envelope to prevent correspondence from falling out. The mail will be collected by the Morning Watch Officer, inspected, read and sealed. The Morning Watch Officer will deliver the mail to the CSM Department before 8:00a.m., Monday through Friday, excluding federal holidays. The outgoing envelope must have your name, Register Number, and return address in the upper left hand corner, to include your housing unit (e.g. 1A, 1B, 2A, etc.). A logbook has been created to acknowledge receipt of Special/Legal Mail by MailRoom Staff and SHU staff. The log book will provide the following information:

  1. Date received
  2. Inmate’s Committed Name
  3. Inmate Register Number
  4. Address where mail is being sent
  5. Staff member’s initials who accepted the correspondence

The inmate mailing address is P.O. Box 2000, White Deer, PA 17887-2000.

You are responsible for the contents of all your correspondence. Correspondence containing threats, extortion, etc., may result in prosecution for a violation of federal law and/or administrative disciplinary action for a violation of institution regulations. You may be placed on “Restricted Correspondence” status based on misconduct or as a matter of classification. You will be notified of this placement and have the opportunity to respond if you are placed on such status. There is no mail service on weekends or holidays.

Incoming Correspondence

First Class Mail is distributed Monday through Friday, except holidays, by the Evening Watch Officer in each housing unit. Newspapers and magazines are also delivered at this time.

Legal and “Special Mail” will be delivered by Unit Team as soon as possible after it is received.

The number of incoming letters you receive will not be limited unless the number received places an unreasonable burden on the institution. You are asked to advise those writing to you to document your Register Number and quarters assignment (e.g. 1A, 1B, 2A, etc.), on the envelope to aid the prompt delivery of mail. Any packages you receive at the institution must have prior authorization.

Incoming Publications

The Bureau of Prisons permits you to subscribe to and receive publications without prior approval. The term “publication” means a book, single issue of a magazine or newspaper, or materials addressed to you, such as advertising brochures, flyers, and catalogs. All incoming publication (paperback books, newspapers, magazines, hardcover books, etc.) must be received from a publisher, book club, or book store. You may receive hardcover publications only from a publisher or a book club. Accumulation of publications will be limited to three (3) magazines, three (3) newspapers, andfive (5) books. The Warden will reject a publication if it is determined to be detrimental to the security, good order, or discipline of the institution, or if it might facilitate criminal activity. Publications which may be rejected by the Warden to include, but are not limited to, publications which meet one of the following criteria:

  1. Depicts or describes procedures for the construction or use of weapons, ammunition,bombs, or incendiary devices.
  2. Depicts, encourages, or describes methods of escape from correctional facilities, or contains blueprints, drawings, or similar descriptions of Bureau of Prisons institutions.
  3. Depicts or describes procedures for the brewing of alcoholic beverages or the manufacture of drugs.
  4. It is written in code.
  5. Depicts, describes, or encourages activities which may lead to the use of physical violence or group disruption.
  6. Encourages or instructs in the commission of criminal acts.
  7. Sexually explicit material that by its nature or content poses a threat to the security, good order, or discipline of the institution.
  8. Section 614 of the Fiscal Year 97 Omnibus Budget Act (P.L. 104 – 208) prohibits the Bureau from distributing or making available to inmates any commercially published material which is sexually explicit or features nudity. See Section 6 of this Program Statement for processing such material.

Special Mail

Special Mail is a category of correspondence which may be sent out of the institution sealed and unread by staff. This category includes correspondence sent to: President and Vice-President of the United States, U.S. Department of Justice (including Bureau of Prisons), U.S. Attorneys’ Offices, Surgeon General, U.S. Public Health Service, Secretary of the Army, Navy, or Air Force, U.S. Courts, U.S. Probation Officers, Member of the U.S. Congress, Embassies and Consulates, Governors, State Attorney Generals, prosecuting attorneys, Director of State Departments of Corrections, State Parole Commissioners, State Legislators, State Courts, State Probation Officers, other federal and state law enforcement officers, attorneys, and representatives of the news media. Special Mail also includes received mail from the following: President, Vice-President of the Untied States, attorneys, members of U.S. Congress, Embassies and Consulates, the U.S. Department of Justice (excluding the Bureau of Prisons), other federal law enforcement officers, U.S. Attorneys, State Attorney Generals, prosecuting attorneys, Governors, U.S. Courts, and State Courts.

A designated staff member will open incoming Special Mail in your presence.These items will be physically checked for contraband and for qualification as Special Mail; the correspondence will not be read or copied if the sender has accurately identified himself/herself on the envelope and the front of the envelope clearly indicates that the correspondence is “Special Mail, only to be opened in the presence of the inmate.” Without adequate information as Special Mail, staff may treat the mail as general correspondence. In this case, the mail may be opened, read and inspected.

Inmate Correspondence With Representatives of the News Media

You may write, through Special Mail procedures, to representatives of the news media, if specified by name or title. You may not receive compensation or anything of value for correspondence with the news media. You may not act as a reporter, publish under a byline, or conduct a business while in the Bureau of Prisons custody. Representatives of the news media may initiate correspondence with you. Correspondence from a representative of the news media will be opened,inspected for contraband and qualification as media correspondence, and for content which is likely to promote either illegal activity or conduct contrary to regulations.

Correspondence Between Confined Inmates

You may be permitted to correspond with an inmate confined in another penal or correctional institution. This is permitted if the other inmate is either a member of your immediate family or is a party in a legal action (or witness) in which both of you are involved. The following limitations may apply:

  1. Such correspondence may always be inspected and read by staff at the sending and receiving institutions. It may not be sealed by the inmate.
  2. The Superintendent/Warden at both institutions must approve correspondence.

Rejection of Correspondence

The Warden may reject correspondence sent by or to an inmate if it is determined to be detrimental to the security, good order, or discipline of the institution, to the protection of the public, or if it might facilitate criminal activity. Examples include:

  1. Matter which is non-mailable under law or postal regulations.
  2. Information of escape plots, of plans to commit illegal activities, or to violate institution rules.
  3. Unauthorized inmate to inmate correspondence.
  4. Direction of an inmate’s business (prohibited act 408). You may not direct a business while confined. This does not, however, prohibit correspondence necessary to enable you to protect property or funds that were legitimately yours at the time of commitment. Thus, for example, you may correspond about refinancing a mortgage for your home or sign insurance papers; however, you may not operate (for example) a mortgage or insurance business while confined.

Notification of Correspondence Rejection: The Warden or Associate Warden will give written notice to the sender concerning the rejection of mail and the reasons for rejection. The sender of the rejected correspondence may appeal the rejection to the Warden, via letter. You will also be notified of the rejection of correspondence and the reasons for the same. You have the right to appeal the rejection via Administrative Remedy Procedure. Rejected correspondence ordinarily will be returned to the sender.

Mailing of Inmate Property

If you wish to have personal items mailed into the institution, you should see your Correctional Counselor for an Authorization To Receive A Package Form. Responsibilities for various items is as follows:

  1. Unit Manager – release clothing.
  2. Hospital Administrative Officer – orthopedic shoes, arch supports, prosthetic devices, and hearing aids.
  3. Chaplain – wedding bands (married inmates may be permitted to have their wedding bands as long as it is a plain band containing no stones) and religious medals. Items must not have a value which exceeds $100.00. The completed form will be forwarded to the Mail Room. The Mail Room Officer will not approve any item or package for delivery unless the Authorization to Receive a Package Form is on file.

Change of Address/Forwarding of Mail

General correspondence will be forwarded for a period of 30 days. Special Mail will always be forwarded. Any general correspondence received after 30 days will be returned to sender.

Certified/Registered Mail

You may use certified, registered, or insured mail. You will not be provided services such as express mail, private carrier services, COD, or stamp collecting while confined.


See TRULINCS section of Admission & Orientation Manual  for adding telephone numbers.

A. Requests for Removal (Denial) of Telephone Numbers: Written requests from the Associate Warden for removal (denial) of a telephone number as outlined in the Telephone Regulations for Inmates Program Statement shall be processed ordinarily within one working day after receipt. At that time, the number shall only be marked “not allowed” on the inmate’s number listing. When a number is removed from usage (denied) at the recipient’s request, that number may be placed back on the inmate’s list (reactivated) only upon the recipient’s written request for reinstatement with a copy of recent telephone bill.

B. Telephone Call Restrictions: The maximum length of telephone calls is 15 minutes. Time limits can be curtailed for any reason that the Warden deems necessary, e.g., emergency situations, increased inmate population, etc. Calls are automatically disconnected due to insufficient ITS-II credits or the expiration of the call time limit. A warning tone sounds approximately one minute before a call is disconnected.

  1. ITS-II direct dial calls shall not be permitted if the inmate does not have adequate credits in his ITS-II Account to place at least a two-minute call.
  2. Hours of ITS-II operation shall be as follows: unit phones will be available from 4:30 p.m. to 10:30 p.m. each evening (except for count time). Phones will also be available from 6:00 a.m. to 4:30 p.m. on weekends and holidays (except for count time). During Monday through Friday, only one unit phone will be available for the PM shift and UNICOR second shift inmates, inmates on their regularly scheduled day off and inmates on vacation. The appropriate inmates may use these telephones on a first come, first served basis, from 7:30 a.m. to 10:30 a.m. and from 12:30 p.m. to 4:30 p.m. (except count time). All four unit phones will be available from 10:30 a.m. to 12:30 p.m., Monday through Friday, for use by all inmates.
  3. Restricting inmate access to the ITS-II shall only be done upon written notice from staff, as appropriate; e.g., the Associate Warden, Programs, to block specific numbers; the DHO or UDC to enforce specific disciplinary sanctions.
  4. Calls can only be placed at 30 minute intervals. This practice is to ensure fairness to all inmates in having the opportunity in placing calls. The Warden may increase the interval between inmate telephone calls if it is determined such action will enhance the orderly operation of the institution or further promote fairness to all inmates in having access to telephones. On a daily basis,inmates are permitted to place nine calls or less during their non-working hours. Any inmate completing 10 calls or more on the same date, regardless of the length of the call, will receive disciplinary action.
  5. Phone calls will not be made during normal hours of work. During the phone monitoring process, if it is determined that a call has been made during working hours, the inmate will receive disciplinary action.
  6. Day orderlies are expected to generally work from 7:30 a.m. to3:30 p.m. and may not use the phone during work hours. Evening orderlies are expected to generally work from 4:30 p.m. to 10:00 p.m. and may not use the phone during their work hours.
  7. Inmates are limited to 300 minutes per calendar month for ITS-II monitored telephone calls. This limitation applies to all inmates with an ITS-II account in Bureau of Prisons’ institution, and may be used for any combination of collect or direct-dial calls at the inmate’s discretion. Inmates who exhaust their 300 minute limitation may, at the Warden’s discretion, be provided a telephone call for good cause shown. Inmates should request such calls through the Unit Team. It is intended this exception be used sparingly and only for bona fide emergencies. The inmate is responsible for the cost of such calls at the Warden’s discretion.This limitation does not affect an inmate’s ability to place unmonitored, legal telephone calls according to the Program Statement on Telephone Regulations for Inmates.

C. Collect Calls: An inmate who is without funds may request, using an Inmate Request to Staff Form, one collect call each month to be arranged by the Correctional Counselor after approval by the Unit Manager and Associate Warden. An inmate without funds is defined as an inmate who has not had a Trust Fund Account balance of $6.00 for the past 30 days and who is currently unassigned or in a medical status which prohibits him from working for an extended period of time (e.g., over 15 days).

Collect rates shall be charged in accordance with the ITS-II contract requirements. The called party will be given collect rates prior to accepting any collect call. Collect rates may also be obtained by the billed party by contacting the service provider Evercom 1-800-844-6591. The maximum amount of minutes per month is 120 for collect calls.

D. ITS-II Credits: Each inmate will be responsible for transferring his funds from his Commissary Account to his ITS-II Account.

1. Inmates may use the “Telephone Teller” from any inmate telephoneto transfer funds from their Commissary Account to their ITS-IIAccounts.

2. The established number of times an inmate may transfer funds is twice per day. Transfer will be allowed daily from 4:30 p.m. to11:00 p.m.

3. It is the inmate’s responsibility to track his or her Commissary and ITS-II Account balances via the “Telephone Teller”.

4. A transfer of credits shall not affect an inmate’s established spending limitation.

5. Once the ITS-II credits are transferred, credits may not be transferred back to the inmate’s Trust Fund Accounting Commissary System (TRUFACS) Account except by Trust Fund staff in the following circumstances:

a. An inmate on telephone restriction for more than 30 daysrequests in writing that his ITS-II credits be returned to his TRUFACS Account. This is a one time transaction for the entire balance of his ITS-II Account.
b. Inmate is released or transferred.

E.  Phone Access Code (PAC) Number: The PAC Number shall be delivered to the inmate in the institution mail in a sealed envelope. The inmate will receive dialing instructions, use of the PAC Number, and other information on how to place phone calls and receive account information. Because the PAC Number is considered an item of value for the purpose of inmate discipline, the giving to another inmate or the possessing ofanother inmate’s PAC Number falls with the moderate category (300) of Prohibited Acts. An inmate is to report a compromised PAC Number immediately to Unit Team. If an inmate needs another PAC Number because of a compromise of his current PAC Number, there will be a $5.00 fee. Inmates must fill out a Request for Withdrawal of Inmates Personal Funds (Form BP 199) and process it through their Unit Team. Inmates confined in Administrative Detention and Disciplinary Segregation may make one social call every 30 days. Staff phones may not be used unless authorized by a staff member.

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