FCI Dublin Correspondence

Sep, 19 11 Post by: admin | No Comments

Mail Regulations

Staff members at FCI Dublin encourage inmates to maintain a healthy relationship with people in the community through unrestricted correspondence. Correspondence lists are not necessary and inmates may write an unlimited, but reasonable, amount of letters. Letters may be sealed by the inmate. A mail box pick-up is made at approximately 11:30 PM Sunday thru Thursday, for delivery on the following day to the U.S. Postal Service.

Scales and postal charts are available in the Law Library during all operational hours. The Mail Rooms Open House hours is 11:00 AM to 12:00 PM , Monday thru Friday, excluding holidays. Services available are limited to registered, insured, certified and return receipt mail. There is no mail service on weekends and holidays.
All inmates are held exclusively responsible for the contents of their letters and are, therefore, subject to prosecution for any violations of Federal Postal Laws. Inmates are also subject to institutional discipline for a violation of mail regulations involving contraband. Inmates who are unable to accept the responsibility of unrestricted correspondence will be placed on restricted correspondence status. Inmates may be placed on restricted correspondence status based on misconduct or as a matter of classification. The inmate is notified of this placement and has the opportunity to respond. Special permission is not required to correspond in languages other than English.

Inmates who wish to write inmates at other institutions (federal, state, a local facility or any CCC’s) must have the approval of both Wardens (or CEO). Inmates should furnish their counselor with a Request to Staff Member (Cop-Out), listing names and addresses of the inmates with whom they wish to correspond. However, formal, written approval must be obtained prior to sending or receiving such correspondence.

Inmates’ outgoing mail must have as a return address the following:

Federal Correctional Institution
Inmate Name
Inmate Register Number
Housing Unit
5701 8th Street Camp Parks Dublin, CA 94568

Using the abbreviation of (FCI) as the return address will result in mail being returned to inmates.

Inmates’ incoming mail must reflect the inmates committed name. Correspondents are encouraged to use the register number and Unit to ensure proper delivery.
Inmates may not receive packages in the mail. A package includes any box or envelope more than sixteen (16) ounces, been padded, reinforced or contains any material other than paper. Unauthorized packages are rejected at the local Post Office and returned to the sender marked “Unauthorized Package.” The inmate does not receive a notice the item was refused.

Special Mail

“Special Mail” procedures provide inmates with an opportunity to correspond with certain officials whereby the mail is not subject to routine mail room inspection.
“Special Mail” means correspondence sent to the following: President and Vice President of the United States, the U.S. Department of Justice (including the Bureau of Prisons), U.S. Attorney’s Office, Surgeon General, U.S. Public Health Service, Secretary of the Army, Navy or Air Force, U.S. Courts (including
U.S. Probation Officers), Members of the U.S. Congress, Embassies and Consulates, Governors, State Parole Commissioners, State Legislators, State Courts, State Probation Officers, other Federal and State law enforcement officers, an attorney’s and representatives or the news media.

All incoming inmate mail, except “legal mail,” is opened by the Mail Room Officer to inspect for unauthorized items and contraband.

Unit Staff will deliver legal or special mail daily. The inmate is required to present their identification card and sign for the mail. It will be opened by the staff member in front of the inmate.

In the absence of adequate identification and the “legal mail” marking (Legal Mail – Open only in the presence of the inmate) appearing on the envelope, staff may treat the mail as general correspondence and may open, inspect and read as general mail.

NOTE: Clearly marked “special mail” from the Chambers of the Judge or a member of the U.S. Congress, will automatically be handled as “special mail” even without the special marking.

Incoming Correspondence

First class mail is distributed Monday thru Friday (except federal holidays) by the evening watch officer in each Housing Unit. Newspapers and magazines will also be delivered at this time. The number of incoming letters an inmate may receive will not be limited unless the number received places an unreasonable burden on the institution.

Inmates are asked to advise those writing to them to put the inmate’s registration number and Unit in the envelope to aid the prompt delivery of mail.

Incoming Publications

Inmates are permitted to subscribe to and receive publications without prior approval. The term “publication” refers to a book or journal that is published, singles issue magazine or newspaper, materials addressed to a specific inmate, such as advertising brochures, flyers and catalogs. An inmate may receive soft cover publications (paperback books, etc.) from any source. An inmate may receive hardcover publications only from the publisher or book club. Accumulation of publications will be limited to five (5) magazines (not to be more than three (3) months old) and to the amount that can be neatly stored in the locker, storage bin and/or shelf provided in each room, because of sanitation and fire safety reasons. The Unit Manager may allow more space for legal publications upon request.

The Warden will reject a publication if it is determined to be detrimental to the security, good order or discipline of the institution, or if it might facilitate criminal activity. Publications which may be rejected by the Warden include, but are not limited to, publications which meet one of the following criteria:

  • It depicts or describes procedures for the construction or use of weapons, ammunition, bombs, or incendiary devices, depicts encourages, or describes methods of escape from correctional facilities, or contains blueprints, drawings, or similar descriptions of Bureau of Prisons’ institutions
  • It depicts or describes procedures for the brewing of alcoholic beverages or the manufacture of drugs
  • It is written in code
  • It depicts, describes, or encourages activities which may lead to the use of physical violence or group disruption
  • It encourages or instructs in the commission of criminal activity
  • It is sexually explicit material
  • It features nudity

Correspondence with Representatives of the News Media

An inmate may write through “Special Mail” procedures to representatives of the news media if specified by name or title.
The inmate may not receive compensation or anything of value for correspondence with the news media. The inmate may not act as a reporter, publish under a byline, or conduct a business or profession while in Bureau custody.

Representatives of the news media may initiate correspondence with an inmate. Correspondence from a representative of the news media will be opened, inspected for contraband, for qualification as media correspondence, and for content which is likely to promote either illegal activity or conduct contrary to regulations.

Notification of Rejection

The Warden will give written notice to the sender concerning the rejection of mail and the reasons for rejection. The sender of the rejected correspondence may appeal the rejection. The inmate will also be notified of the rejection of correspondence and the reason for the rejection. The inmate also has the right to appeal the rejection. The Warden will refer the appeal to a designated officer, other than the one who originally disapproved the correspondence. Rejected correspondence ordinarily will be returned to the sender.

Change of Address/Forwarding of Mail

Releasing inmates are to provide Unit Staff with a forwarding address prior to release. Inmate mail will be forwarded to the address provided for thirty (30) days after release. Inmates who are transferred to another facility will have their mail forwarded for thirty (3) days. General mail received for released or transferred inmates will be returned after the thirty (30) day period.

Certified and Registered Mail

Inmates desiring to use certified, registered or insured mail may do so, subject to handling methods established at each institution. An inmate may not be provided services such as express mail, private carrier services, COD or stamp collecting, while confined.


Telephones are available for inmate use Monday thru Friday, from 6:00 AM to 7:30 AM , 10:30 AM to 12:30 PM , and following the 4:00 PM count until 11:30 PM . Saturday, Sunday and Federal Holidays telephones are available from 6:00 AM to 11:30 PM , excluding count times. For inmates working evening shifts or are on an authorized day off, there will be one telephone per Unit available during the day. The use of the telephone is a privilege meant to supplement, not replace, regular mail correspondence and visiting.

The INMATES TELEPHONE SYSTEM II (ITS II) was established by the Department of Justice to relieve the burden of collect calls on the families. The ITS II gives the inmate the ability to make 300 total minutes of direct and collect calls for the month. If an inmate exhausts her 300 minute limitation and needs to make an emergency call, she must submit an Inmate Request to Staff Member (Cop-Out) to the Unit Manager, identifying the basis for the need. The Warden is the ultimate approving authority.

Telephone List

Inmates may submit a list of up to thirty (30) proposed names and telephone numbers to be included on their telephone list, using the “Telephone Number Request” form. This form must be routed through the Unit Staff who will hand deliver the list to the ITS Staff. The Unit Staff and ITS Staff have five (5) working days to make sure all telephone lists are processed through the ITS system. The five (5) day requirements may be waived if the total number of changes proposed by the inmate population is so large that ITS Staff cannot process the changes and complete their other duties. An inmate may submit proposed changes to his or her telephone list once per calendar month. Unless staff determines that the inmate has demonstrated a need for more prompt communication. The “Telephone Number Request” form must be complete when submitted to ITS Staff or it will be returned to the Unit. Each inmate must mark the appropriate language for their preference and each individual number whether the voice prompt should be in English or Spanish. Correctional Counselor will provide the inmate with the “Telephone Number Request” form. Inmates are subject to disciplinary action if they use the phone to contact a volunteer, contract worker, staff members or any inmate male or female who is in a halfway house or on supervised release.

ITS Credits

ITS credits can only be purchase on the telephone twice a day. Inmates can purchase ITS credits and check commissary balance between 6:00 AM and 11:30 PM seven (7) days a week.


Upon commitment, a Phone Access Code (PAC) will be issued and sent to Unit Staff for distribution to the inmate. If a PAC is compromised, the inmate is to notify Unit Staff immediately and a new PAC will be issued. The inmate will pay $5.00 to defray the cost of issuing the new PAC.

ITS Restriction

It is a specific sanction taken by the Unit Discipline Committee (UDC) or Discipline Hearing Officer (DHO).


Any funds not used will be transferred to the inmates Trust Fund account the morning of the last business day prior to release.


All rates are established at the National level and rate charts are available in the Units and Law Library.

Rules and Regulations

Phone privileges may be restricted for violations of any telephone regulation. Only one inmate is permitted on the telephone at a time. The inmate who initiated the call is the only one who can use the phone during the duration of the call. There is a fifteen (15) minute waiting period between completed telephone calls. The use of another inmate PAC is prohibited. 1-800, 888, 900, 976, 877 credit card calls or third party calls are prohibited. The use of the telephone will not interfere with the institution’s schedule, programs, work assignments or counts. When a count or census is conducted, all inmates using the phone will terminate their calls immediately. The use of the inmate telephones will be suspended during any institution emergency.

Legal Telephone Calls

All telephone calls made through the Inmates Telephone System are subject to monitoring. An appointment must be made through a Correctional Counselor for any unmonitored legal telephone calls. It is the inmate’s responsibility to substantiate the imminent need for a legal call.

Blocked Calls

When the party you call blocks their telephone number, they will have to write to: FCI Dublin, ITS Office 5701 8th Street, Camp Parks Dublin, California 94568

To request reinstatement, if desired. The request must include the inmates name, register number, telephone number blocked and a copy of the phone bill with the telephone number indicated.

Office of Inspector General

The telephone number for the Office of Inspector General is automatically put on all inmates approved telephone number lists. This number is a hotline to report sexual abuse or sexual contact by another inmate or staff member.

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