Federal Correctional Institution 5880 State Highway 67 South Florence, CO 81226 (719) 784-9100
Fremont County Cab Service 806 W. 5th Street Florence, CO 81226 (719) 784-2222
30. All visitors conducting non-contact video visits are subject to the same rules and regulations as those visitors entering the visiting room. This includes dress code requirements and standards of behavior.
Special Housing Unit visiting procedures are as follows: Inmate visitors will be processed into the institution (A – Building Only) in accordance with established guidelines. Inmates are authorized two adults and two children at any one time in the video visiting room. Additional visitors may be authorized on a case by case basis at the discretion of the Operations Lieutenant, or the Duty Officer.
Inmate visitors will be escorted by available staff to the designated visiting rooms located in the A-Building and secured in place. Prior to placing the inmate visitors in their assigned visiting area, escorting staff will perform a visual inspection of the visiting area noting the condition of the area. Any damages to monitoring equipment or visiting room will be documented via written memorandum.
SHU staff will escort the requested inmate to the assigned visiting room within the Special Housing Unit, in hand and leg restraints, including a belly chain, and secure in the room. Prior to placing the inmate in his assigned visiting area, escorting staff will perform a visual inspection of the visiting area noting the condition of the area. Any damages to monitoring equipment or visiting room will be documented via written memorandum and incident report.
All non-contact video visits will be monitored via video. The Front Lobby Officer will monitor the inmate visitors, and the inmate(s) will be monitored by the SHU #1 Officer.
Visitors may not enter the lobby areas until 15-minutes before visiting, nor will they be processed into the visiting room after 2:00 p.m., on Saturdays, Sundays, and federal holidays. Visitors will not be processed in after 7:00 p.m., on Friday evenings. No visitors will be processed into the visiting room during the 10:00 a.m. count on Saturday, Sunday and federal holidays. Visitor traffic will be stopped at the Front Gate of the complex at 9:30 a.m. No more visitors will be allowed to access the complex until the 10:00 a.m. count has cleared. This is to ensure all out-counts and required documentation are in the Control Center prior to the count being announced. There will be no inmate movement during the count. No visitors will be allowed into the Administration Building prior to the above scheduled times unless authorized by the Warden.
Special Housing Visitation: Special Housing Unit, non-contact video visiting will be allowed for all inmates in the unit, with the exception of inmates on visiting restriction. Visiting will be allowed on Friday evenings, 5:00 p.m. – 8:00 p.m., and Saturday, Sunday, and federal holidays from 8:00 a.m. to 3:00 p.m. Visits will ordinarily be authorized for two- hour periods per inmate.
INSTITUTION ENTRANCE PROCEDURE
IDENTIFICATION OF VISITORS
Verification that the inmate is at this facility shall be made by reviewing the inmate roster provided daily by the Control Center Officer. Verification will subsequently be made that the visitor is on the inmate’s approved visiting list.
VISITING RESTRICTIONS AND OVERCROWDING
Should it become necessary to curtail visits due to overcrowding, a maximum two hour visit will be implemented. The Duty Officer or Operations Lieutenant will begin curtailing visits of those who live within a fifty-mile radius of the institution, and continue at fifty-mile increments. If the condition continues, and termination of visits becomes necessary, those who visit most frequently will have their visits terminated first.
NUMBER OF VISITORS
Split Visits: Should more than five visitors arrive at the same time, a split visit may be arranged at the discretion of the Duty Officer.
A split visit is defined as a visit where one or more visitors leave the visiting room to be replaced by other authorized visitor(s). Those visitors leaving may not return to the visiting room and must depart the Complex
It is the Unit Team’s responsibility to submit a memorandum to the Associate Warden if the attorney needs any special equipment such as tape recorders or video equipment, prior to the visit. If used, such equipment must be authorized in advance by the Warden in accordance with Program Statement 1315.07, Legal Activities, Inmate, dated November 5, 1999.
Attorney visits for SHU inmates will be conducted in the visiting room in one of the Attorney/Client rooms.
It is the responsibility of the inmate to advise his visitor(s) not to visit prior to receiving notification they have been approved as visitors. Unit Team will notify the inmate when visitors are approved. It is the inmate’s responsibility to notify the visitor(s) once the approval has been received.
The visitor(s) should be placed on the approved list after suitable investigation from the usual sources, i.e., pre-sentence reports, U.S. Probation Officer, local law enforcement agencies, individuals concerned, etc. Except for immediate family, visitors will not ordinarily be placed on more than one inmate’s approved visiting list. Any exceptions must have prior approval by the Associate Warden.
a. Immediate Family: These persons include parents, step-parents, foster parents, siblings, spouse, and children.
b. Children Under Sixteen: Children under the age of 16 may not visit unless accompanied by a responsible adult. Children shall be kept under supervision of a responsible adult or a children’s program. Exceptions in unusual circumstances may be made by special approval of the Warden. Minor children will not count against the 20 visitors authorized on the inmate’s visiting list. All minor children will be on the approved visiting list.
The signature of a parent or legal guardian on the Visitor Information form (BP-629) is necessary to process a request for an applicant under 18 years of age. Ordinarily, completing the questionnaire portion of this form (items 1 through 14) is not required if such an applicant is a verified immediate family member of the requesting inmate.
c. Volunteers: Persons who are approved as institution volunteers, who have a volunteer I.D. badge, may not be approved as regular visitors unless approved in writing by the Regional Director. The only exception to this is the Prisoner Visitation and Support (PVS) visitors.
PREPARATIONF THE LIST OF VISITORS/METHOD BY WHICH STAFF WILL MAKE WRITTEN GUIDELINES AVAILABLE TO VISITORS
c. Visiting privileges will ordinarily be extended to friends and associates having an established relationship prior to confinement, unless such visits could reasonably create a threat to the security and good order of the institution.ting lists in the visiting room and on the visiting computer program.
a. Law Enforcement Interviews: The SIS department will approve, coordinate and supervise all interviews between law enforcement agencies and inmates. The SIS department will also inform the Warden and Captain of the visit.
b. Hospital Visits: Visits to inmates hospitalized in community hospitals will be arranged by the Duty Officer and must be approved by the Warden in writing. Visiting hours and policies for local hospitals must be followed. The visits will be supervised by the escorting Officers.
c. Business Visits: Business visits will be arranged and supervised by Unit Team. The visit must be approved by the Warden. The Warden may waive the requirement for the existence of an established relationship prior to confinement for visitors approved under this paragraph.
d. Religious Visits: The Chaplain is responsible for coordinating clergy visits which must be approved by the Warden. The Chaplain is responsible for approving an inmate’s minister of record which will be placed onto the inmate’s visiting list. These visits will be supervised during regularly scheduled visiting hours by visiting room staff and, to the extent practicable, in an area of the visiting room which provides a degree of separation.
e. Inmates in Holdover Status: Inmates in holdover status will visit under the same guidelines as inmates housed in the Special Housing Unit.
f. Consular Visits: Special visits must be approved by the Warden. These visits will be conducted during regularly scheduled visiting hours.
g. Representatives of Community Groups: Special visits must be approved by the Warden. These visits will be conducted during regularly scheduled visiting hours.
b. Staff shall use only the amount of force necessary to detain the individual. Visitors will be detained in the front entrance break area, out of sight of, and where there can be no contact with other visitors and inmates. Staff shall forward through the Warden, to the Regional Director, a report describing the circumstances requiring the use of force.
c. An individual is not ordinarily detained for conduct which poses little or no threat to the security or orderly running of the institution.
SEARCHING OF VISITORS
a. Right to Refusal: A visitor who objects to any search, test, or entrance procedures has the option of refusing and leaving the institution grounds, unless there is reason to detain or arrest the visitor. Staff will deny admission of a visitor into the institution, who refuses to undergo a search of person and/or effects as dictated by Bureau of Prisons policy. The Captain, SIS, Duty Officer, and the ADO will be notified.
b. Termination of a Visit: The Duty Officer, and/or the Operations Lieutenant, will terminate a visit upon determining a visitor is in possession of, or is passing or attempting to pass contraband not previously detected, or is engaging in any conduct or behavior which poses a threat to the orderly or secure running of the institution.
VISITING ROOM CONDUCT
This requirement includes any type of slit or cut in the dress. With the exception of religious headgear, hats, bandanas and/or scarfs will not be worn during visits. Inmates are responsible for advising their visitors of the dress requirements in the visiting room, including not wearing clothing khaki in color. Visits may be denied by the Duty Officer or Operations Lieutenant for noncompliance. Excessively provocative attire is reason to deny and/or preclude visiting.
a. Each inmate having a visit must assume responsibility for proper conduct during the visit. Each inmate will be held responsible for the actions of his visitors, including the children, during the visit. Children are not allowed to wander from the immediate area, run about the visiting room, or create noise that disturbs other visits. Failure to supervise children will result in one written warning and upon a second incident, either during this visit or subsequent visits, the visit will be terminated and an incident report will be written. Incident Reports will be written for any misconduct by the inmate’s visitors and children. A log entry will be maintained on all incidents. A formal written letter of notification that the visit was terminated will be forwarded by the Unit Team to the inmate and visitor as a follow-up. Visiting privileges will be suspended until the disciplinary report has been completely processed. The visitor may not return to the facility for a visit until the inmate is notified by the Unit Team, and the inmate subsequently advises the visitor that they can resume visits.
b. The Visiting Room Officer will assign specific seating to inmates and visitors. For security reasons, the officer may also have the inmate and visitors moved to another seating area.
c. Kissing and embracing is permitted only when the visitor and inmate meet at the beginning of the visit and at the end of the visit. At no time will inappropriate and/or unbecoming displays of affection by physical contact be permitted. Occasional handholding is acceptable.
d. There has been a statutory change that now allows a woman to breastfeed her child in a Federal building or on Federal property, if the woman and her child are otherwise authorized to be present at the location.
Based on this new law, breastfeeding will be permitted in the visiting rooms. It is expected that female visitors will use appropriate discretion in opting to breastfeed their infants in the visiting rooms. At a minimum, the female visitor will drape her infant and chest with clothing so there will be a minimal chance of an exposed breast. If, however, in a particular instance, the breastfeeding is conducted in a manner that is disruptive to other inmates or visitors, or is facilitating conduct prohibited under the BOP’s disciplinary code, the visit will be terminated and further actions may be considered pursuant to discussions with legal staff.
e. No loud, boisterous talk, or profane language will be allowed in the visiting area.
a(1) An official inmate visiting list with the inmate’s current photograph attached. (2) Notice of visiting violation.
b. Institution Visiting Room Officer and Unit Team: As a back-up to the computerized system, official inmate visiting folders will be maintained in the visiting room file cabinet. The records will be in alphabetical order by inmate’s last name. The Unit Team will keep these records current at all times and will pull the records of those inmates who have transferred or released. When an inmate receives a visit, the Visiting Room Officer will identify the visitors and enter the date, time the visitors arrive, and sign the appropriate block on the visitor notification form.
c. Inmate Visitor’s Sign-In Logs: The visitors will be required to sign in at the time of their arrival, and enter the name of the inmate to be visited in an official sign-in log. The Front Lobby Officer will maintain the visitor log, ensuring it is filled out properly.
d. Notification to Visitor Form: Each visitor, age 16 and older, will fill out the notification to visitor form. The Visiting Room Officer will collect the completed forms and forward them to the SIS office at the end of each visiting day. The completed forms will be kept on file for one year.
e. Incident Entry Logs: An incident log will be maintained on each incident of misconduct occurring in the visiting room. A one-time warning will be given and logged in the book, showing the inmate’s name, number, visitor, and infraction. If a second incident occurs, a log entry will be made, the visit terminated, and an incident report written.
SUPERVISION, TIME AND ADMINISTRATIVE EXPENSE INCIDENTAL TO ARRANGING AND SUPERVISING VISITS, AND THE NEED TO MAINTAIN OTHER INSTITUTIONAL ACTIVITIES
b. The Visiting Room Officer will pay strict attention to ensure articles are not being passed between the inmate and his visitor.
c. All inmates entering and departing the visiting room will be visually searched. This practice is designed to reduce the possibility of the introduction of contraband into the institution through the visiting room. All inmates will be subjected to a metal detector search at the end of the visit. Searches and shakedowns will be conducted out of visitors’ view and in privacy.
d. Under no circumstances will the Visiting Room Officer accept articles, gifts of any kind, or money for an inmate. Hobby craft, art items, etc., will not be given to visitors by inmates without the written approval of the Warden or Associate Warden.
e. Visiting is an extremely important function to promote family relationships and continue current bonds within a family unit. Institutional activities should not be hindered without cause.
OTHER APPLICABLE REGULATIONS
b. No Smoking Policy: As with all areas of the institution, the visiting room is also designated as NON-SMOKING.
c. Inmate Property: The inmate will not take anything to the visiting room except the following items:
One pair of prescription glasses One wedding band Commissary Identification Card–MANDATORY
No personal items will be kept in the shakedown room. Inmates are to ensure that no items other than those stipulated above are brought to the visiting room. Doing so could result in the delay of a visit, as unauthorized items must be returned to the unit by the inmate. Medication, such as nitroglycerin tablets, may be permitted when specifically authorized by Health Services staff.
d. Signatures and Documentation: Papers or gifts are not to be exchanged. Necessary legal papers brought in by attorneys will be permitted during attorney visits. Inmates may bring legal materials into the visiting room during attorney visits only with approval, and hand-carried by their Unit Team. Inmates may not give legal papers to the attorney or receive papers from the attorney to retain after the visit, absent compelling circumstances and prior authorization by Unit Team or Duty Officer. Legal papers should be mailed to the institution in every other case.
e. Money: Money will not be accepted for deposit to the inmate’s account through the visiting area. Inmates are not allowed to handle or retain money in the visiting room. Inmates are not authorized to be in the vending machine area or to use the machines at any time.
f. Items Allowed in Visiting Room: Visitor purses, coats, jackets and headgear must be secured in the lockers provided, except as noted below. Visitors are authorized to bring the following items into the visiting room:
(1) Clear change purse (eight inches or less in height and width). (2) $30.00 (bills, no larger that five dollar bills) total each day, per adult visitor. (3) Required prescription medication will be supervised by the Visiting Room
Officers at their station and accessed by the adult when necessary. (4) Jewelry.
(5) Clear diaper bag containing up to six of each of the following items: baby food or formula (in a sealed, unopened container – No zip-lock style bags with any substance inside will be permitted), empty plastic baby bottles, diapers, and one baby blanket.
(6) The diaper bag will be supervised by the Visiting Room Officers at their station and accessed by the parent when needed.
During the cold season, heavy winter coats and protective headgear may be brought into the visiting room after a physical search and a pass through the scan- ray machine. These items must be hung on a coat rack by the Officer’s station prior to contact with the inmate. Visitors may retrieve these coats as they are leaving the visiting room.
g. Inmates are required to read and sign for the A & O Handbook during intake screening. This serves as acknowledgment for the visiting rules and regulations.
Post Orders Front Lobby Officer Control Center Duty Officer Briefcase
1. Social visits are conducted on Fridays, from 5:00 p.m. to 8:00 p.m., and Saturday, Sunday, and federal holidays from 8:00 a.m. to 3:00 p.m. Visitors may not enter the lobby areas until 15-minutes before visiting, nor will they be processed into the visiting room after 2:00 p.m. on Saturdays, Sundays, and federal holidays. Visitors will not be processed after 7:00 p.m., on Friday evenings. No visitors will be processed into the visiting room during the 10:00 a.m. count on Saturday, Sunday, and federal holidays. Visitor traffic will be stopped at the Front Gate of the Complex at 9:30 a.m. No more visitors will be allowed to access the Complex until the 10:00 a.m. count has been cleared. There will be no inmate movement during the count. No visitors will be allowed into the Administration Building prior to the above scheduled times unless authorized by the Warden.
2. Satisfactory identification of visitors must precede visits. This will ordinarily be accomplished by picture identification, such as current driver’s license, passport, or state identification card. An expired ID is not considered valid.
3. All visitors are required to complete the Notification to Visitor form in its entirety prior to each authorized visit.
4. All visitors will be required to clear a metal detector search prior to entry. Visitors may be subject to search of their person and personal items.
5. While the visitor(s) are waiting to be processed into the visiting room, they are responsible to maintain good behavior as well as maintain the behavior of their children.
6. During the cold season, winter coats and protective headgear brought to the visiting room must be hung on a coat rack by the officer’s station prior to contact with the inmate and cannot be accessed until departure.
7. Inmates are responsible for the behavior of their visiting children in the visiting area.
8. Inmates are not permitted in areas designated for children.
9. Any visitor who departs the visiting area prior to the conclusion of the day will not be authorized re-entry. Once a visitor leaves, the visit is terminated for that day.
10. Inmates are not authorized to receive any item from their visitor or give any item to their visitor, nor is exchange of items among other visitors permitted. “18 U.S.C. 1791 provides a penalty of imprisonment for not more than twenty years, a fine, or both for providing or attempting to provide to an inmate anything whatsoever without the knowledge and consent of the Warden.”