CONTACT WITH THE COMMUNITY AND PUBLIC
In most cases, you are extended privileges to send and receive correspondence in order to maintain community and family ties with individuals listed on your Contact List. With exception of inmates housed in SHU, inmates are required to place a TRULINCS-generated mailing label on all outgoing postal mail, with the exception of outgoing mail identified as “Special Mail” as outlined in the Bureau policy on inmate correspondence. If an inmate fails to place the TRULINCS-generated label on outgoing postal mail, the mail will be returned for proper preparation. All Outgoing mail must have the following return address written or typed in the upper left hand corner to be processed:
Your Name and Register Number (John Doe 12345-678)
Federal Correctional Institution (FCI is not acceptable)
P.O. Box 3007
Terminal Island, California 90731
TRULINCS generated mailing labels are intended for recipient addresses only. Mailing labels are not to be used for return addresses. Inmates whose use mailing labels for other than their intended purpose may be subject to disciplinary action for misuse of Government property. Outgoing mail is placed in mailboxes located in the housing units.
You will be responsible for the contents of your letters. Correspondence containing threats, extortion, etc., may result in prosecution for violation of Federal Laws.
You may be placed on restricted correspondence status based on misconduct or as a matter of classification. You are notified of this placement and have the opportunity to appeal. There is no mail service on weekends and holidays.
First class mail is distributed Monday through Friday (except holidays); ordinarily by the evening watch officer in each living unit after the 4:00 p.m. count. Newspapers and magazines may also be delivered at this time. Legal and special mail will be delivered by the unit staff as soon as possible after it is received. The number of incoming letters you may receive will not be limited unless the number received places an unreasonable burden on the institution.
You are asked to advise those writing to you that your mailing address is as follows:
Your Committed Name (from your Judgment and Commitment Order only)
P.O. Box 3007
Terminal Island, California 90731
By using this address it should help to ensure your mail is received in a timelier manner.
Note: ALL of your packages received at this institution must have prior authorization.
Incoming Publications: The Bureau permits you to subscribe to and receive publications without prior approval. The term publication means a book, single issue of a magazine or newspaper, or materials addressed to a specific inmate, such as advertising brochures, flyers, and catalogs.
You may receive soft-cover publications (paperback books, etc.) from any source; however hardcover publications may only be received from a publisher or a book club. Accumulation of publications will be limited to four (4) magazines (not more than 3 months old), and five (5) books due to sanitation and fire safety reasons. The Unit Manager may allow more space for legal publications upon request.
The Warden may reject an individual publication if it is determined to be detrimental to the security, good order or discipline of the institution, or if it might facilitate criminal activity.
Publications that may be rejected by the Warden include, but are not limited to publications that meet one of the following criteria:
• It depicts or describes procedures for the construction or use of weapons, ammunition, bombs, or incendiary devices.
• It depicts, encourages, or describes methods of escape from correctional facilities or contains blueprints, drawing, or similar descriptions of Bureau of Prisons’ institutions.
• It depicts or describes procedures for the brewing of alcoholic beverages or the manufacture of drugs.
• It is written in code.
• It depicts, describes, or encourages activities which may lead to the use of physical violence or group disruption.
• If encourages or instructs in the commission of criminal activity.
• It is sexually explicit material or material featuring nudity that, by its nature or content, poses a threat to the security, good order or discipline of the institution.
Inmates will deliver their outgoing Special/Legal mail to the Mail Room Officer, Monday through Friday, between the hours of 6:15 a.m. and 7:15 a.m.
Special Mail is a category of correspondence which may be sent out of the institution unopened and unread by staff, and includes correspondence to the President and Vice-President of the United States, U.S. Department of Justice (including Bureau of Prisons), U.S. Attorneys’ Offices, Surgeon General, U.S. Public Health Service, Secretary of the Army, Navy, Air Force, U.S. Courts, U.S. Probation Officers, Members of the U.S. Congress, Embassies and Consulates, Governors, State Attorney General, Prosecuting Attorneys, Directors of State Departments of Corrections, State Parole Commissioners, State Legislators, State Courts, State Probation Officers, other Federal and State Law Enforcement officers, attorneys, and representatives of the news media.
Special Mail also includes mail received from the following: President and Vice-President of the United States, Attorneys, Members of the U.S. Congress, Embassies and Consulates, the U.S. Department of Justice (excluding the Bureau of Prisons), other Federal law enforcement officers, U.S. Attorneys General, Prosecuting Attorneys, Governors, and U.S. State Courts.
A designated staff member will open incoming Special Mail in your presence. This is usually done by the Unit Counselor, Case Manager, or Unit Manager. These items will be checked for physical contraband and for qualification as special mail. The correspondence will not be read or copied if the sender has accurately and sufficiently identified him/herself on the envelope, and the front of the envelope clearly indicates the correspondence is special mail only to be opened in the presence of you.
Note: Without adequate identification or notation as Special Mail, the staff may treat the mail as general correspondence and the mail may be opened, read, and inspected.
To The Inmate:
It is suggested you provide this information for special mail privileges to your attorney(s) who is representing you, at the earliest opportunity, when you write to or visit with you attorney(s).
To The Attorney:
The Bureau of Prisons Program Statement on Correspondence provides the opportunity for an attorney who is representing an inmate to request that attorney-client correspondence be opened only in the presence of the inmate. For this to occur, Bureau policy requires that you adequately identify yourself as an attorney on the envelope and that the front of the envelope be marked “Special Mail – Open Only in the Presence of the Inmate” or with similar language clearly indicating that your correspondence qualifies as special mail and that you are requesting that this correspondence be opened only in the presence of the inmate. Provided the correspondence has this marking, Bureau staff will open the mail only in the inmate’s presence for inspection for physical contraband and the qualification of any enclosure as special mail. The correspondence will not be read or copied if these procedures are followed. If your correspondence does not contain the required identification that you are an attorney, a statement that your correspondence qualifies as special mail, and a request that the correspondence be opened only in the presence of the inmate, staff may treat the mail as general correspondence and may open, inspect, and read the mail.
Inmate Correspondence with Representatives of the Media
You may write through Special Mail procedures to representatives of the news media if specified by name or title. You may not receive compensation or anything of value for correspondence with the news media. You may not act as a reporter, or conduct a business or profession while in Bureau of Prison’s custody.
Representatives of the news media may initiate correspondence with you. Correspondence from a representative of the news media will be opened, inspected for contraband, for qualification as media correspondence, and for content which is likely to promote either illegal activity or conduct contrary to regulations.
Correspondence Between Confined Inmates
You may be permitted to correspond with an inmate confined in another penal or correctional institution, if the other inmate is a member of your immediate family, or is a party in a legal action (or witness) in which both parties are involved. The following additional limitations apply:
Such correspondence may always be inspected and read by staff at the sending and receiving institutions.
Appropriate Unit Managers at each institution must approve of the correspondence if both inmates are housed in federal facilities and both inmates are members of the same family (verified) or a party/witness in a legal action in which both inmates are involved.
The CEO’s of both institutions must approve of the correspondence if one of the inmates is housed at a non-federal facility or if approval is based on exceptional circumstances.
Rejection of Correspondence
• Matters which are non-deliverable by mail under laws or postal regulations.
• Information about escape plots, plans to commit illegal activities, or violations of institution rules.
• Direction of an inmate’s business (prohibited act 408). You may not direct a business while confined.
This does not, however, prohibit correspondence necessary to enable you to protect property or funds that were legitimately yours at the time of your commitment.
Notification of Rejection
Mailing of Inmate Property
• Release Clothing (only within 30 days of release)
• Hospital Administrative Officer- orthopedic shoes, arch supports, prescription eyeglasses (prescription glasses require approval of unit staff and unit staff completes the authorization form), prosthetic devices and hearing aids that are not provided by the institution.
• Chaplain- wedding bands- married inmates are permitted to have plain wedding bands (no stones). Religious items not provide by the institution.
The department head will inform you of the decision. If the request is approved, he/she will complete the appropriate authorization form. The Mail Room Officer will not approve any item or package for delivery unless this approval form is on file.
Change of Address/Forwarding of Mail: Upon your request, the Mail Room staff will provide you with change of address kit required by the U.S. Post Office.
These kits are given to those who are being released or transferred to notify correspondents of a change of address. Any general mail received after 30 days will be returned to sender. Special Mail will be forwarded after 30 days.
Certified/Registered Mail: You may use certified, registered, or insured mail, subject to handling methods established. You may not be provided services such as express mail, private carrier services, COD, or stamp collecting while confined.
Funds Received Through the Mail: Funds received through the mail will not be accepted and will be returned to the sender with a rejection form containing the explanation.
Inmate Telephone Procedures
The Inmate Telephone System will allow inmates to place a direct dial phone call or collect phone call. Inmates are responsible for managing the telephone numbers they wish to call via the Contact List within TRYLINCS. There is no limit on the frequency an inmate can update his telephone numbers listed on his Contact List. The maximum amount of telephone numbers allowed for each inmate’s telephone account is 30 (thirty).
All local and long distance telephone numbers require 10 digits which include a three digit area code and seven digit phone number. (xxx)-xxx-xxxx, International numbers vary.
Telephones are to be used for lawful purposes only. Threats, extortion, etc., may result in prosecution. All of your calls are subject to monitoring and recording. You contact your unit team to arrange for unmonitored attorney calls. While Bureau policy specifically allows you to make one phone call every month, at FCI Terminal Island, you are allowed at least one social phone call daily provided your account has funds available. It is expected each inmate will handle his calls in such a manner that will allow the equal use of the phones by all inmates. Calls are limited to 15 minutes in length. Telephones will not be used to conduct a business.
Inmates are provided a PAC number for all telephone calls and are only authorized to call telephone numbers on their approved list. The sharing of PAC numbers or telephone calls is prohibited. Inmates are only permitted to make telephone calls from their current living unit.
Inmates in Disciplinary Segregation or Administrative Detention status may make a limited number of calls. Generally, telephone calls for inmates in Administrative Detention and Disciplinary Segregation will be placed using the Inmate Telephone System, on a schedule determined by SHU staff. Legal and emergency telephone calls can be placed if authorized by the inmate’s unit team.
To facilitate institution count procedures, ordinarily, approximately 15 minutes prior to the beginning of each count, the inmate telephones will be turned off until the entire institution count has been completed.