Contact with the Community and Public: Correspondence: In most cases, you are permitted to correspond with the public without prior approval or the maintenance of a correspondence list. All outgoing mail, must contain your committed name (as indicated on your judgment in a criminal case), a register number, housing unit, complete return address in the upper left corner and a preprinted label for receiving address (with the exception of legal mail). Outgoing legal mail will be delivered to the mail room on a daily basis during the 9:30 a.m. move. You must provide your identification card. Inmates at the satellite camp, will place all outgoing sealed mail in the mailbox located outside the Health Services Unit. Legal mail will be delivered directly to a camp staff member with proper identification. You must assume the responsibility for the contents of all of your mail. Correspondence containing threats, extortion, etc., may result in prosecution for violation of Federal Laws. Inmates may be placed on restricted correspondence status based on misconduct or a matter of classification. You will be notified of this placement and provided any opportunity to respond.
Mail service is not provided at the institution on weekends and/or federal holidays.
First class mail to include newspapers and magazines is distributed Monday through Friday with the exception of federal holidays by the evening watch officer in each housing unit. The number of incoming letters an inmate may receive will not be limited unless the number received places an unreasonable burden on the institution.
Non-special certified mail is issued by Correctional Systems Department staff, for issuance, you will be placed on callout each Tuesday through Friday for 8:30 A.M. On Fridays and the day prior to a federal holiday, you will be located by Correctional Systems Department staff and/or unit staff.
To aid in the prompt delivery of your mail, please advise those writing to you to list your committed name as reflected on your judgment in a criminal case, your register number and unit on the front of the envelope.
All packages received at the institution must have prior authorization, with the exception of legal mail, provided it is properly labeled.
The Bureau permits inmates to subscribe to and receive publications without prior approval. The term “publication” means, a book or a single issue of a magazine or newspaper.
Newspapers and magazines can only be received from the publisher. Soft cover publications for example, (paperback books, newspaper clippings, magazines, and other similar items) and hard cover books can only be received from the publisher, book club or a book store. The sender’s address shall clearly be identified on the outside of the package.
The accumulation of publications will be limited to 10 magazines, five books, and two newspapers. These must be neatly stored in the locker in your room due to sanitation and fire safety reasons. The Unit Manager may allow more space for legal publications upon request.
The Warden will reject a publication if it is determined to be detrimental to the security, good order or discipline of the institution, or if it might facilitate criminal activity. Publications which may be rejected by the Warden include, but are not limited to, publications which meet one of the following criteria:
- It depicts or describes procedures for the construction or use of weapons, ammunition, bombs or incendiary devices;
- It depicts, encourages, or describes methods of escape from correctional facilities, or contains blueprints, drawings or similar descriptions of Bureau of Prisons institutions;
- It depicts or describes procedures for the brewing of alcoholic beverages, or the manufacture of drugs;
- It depicts, describes or encourages activities which may lead to the use of
physical violence or group disruption;
- It encourages or instructs in the commission of criminal activity;
- It is sexually explicit material which by its nature or content poses a threat to
the security, good order, or discipline of the institution, or facilitates criminal
“Special Mail” means correspondence mailed to the following: President and Vice President of the United States, the U.S. Department of Justice (including the Bureau of Prisons), U.S. Attorneys Offices, Surgeon General, U.S. Public Health Service, Secretary of the Army, Navy, or Air Force, U.S. Courts (including U.S. Probation Officers) and State Courts, Members of the U.S. Congress, Embassies and Consulates, Governors, State Attorneys General, Prosecuting Attorneys, Directors of State Departments of Corrections, State Parole Commissioners, State Legislators, State Probation Officers, other Federal and State law enforcement officers, attorneys, and representatives of the news media.
“Special Mail” also includes correspondence received from the following: President and Vice President of the United States, attorneys, Members of the U.S. Congress, Embassies and Consulates, the U.S. Department of Justice (excluding the Bureau of Prisons but including U.S. Attorneys), other Federal law enforcement officers, State Attorneys General, Prosecuting Attorneys, Governors, U.S. Courts (including U.S. Probation Officers), and State Courts.
For incoming correspondence to be processed under the special mail procedures (see 540.18-540.19), the sender must be adequately identified on the envelope, and the front of the envelope must be marked
“Special Mail – Open only in the presence of the inmate.
An inmate is expected to use the special mail privilege responsibly. It is your responsibility to take your special mail to the mail room with your ID card during the 9:30 am movement for FCI inmates.
Special mail is issued and opened by Correctional Systems Department staff in the inmate’s presence. For issuance, you will be placed on callout each Tuesday through Friday for 8:30 A.M. On Fridays and the day prior to a federal holiday, you will be located by Correctional Systems Department staff and/or unit staff for issuance of the legal/special mail.
Each envelope will be checked for contraband and to ensure the documents contained qualifies for the special mail privilege. The mail will not be read or copied if the sender has accurately identified himself/herself on the outside of the envelope and the front of the envelope clearly indicates the correspondence is “special mail, open in the presence of the inmate, attorney/client mail.” Without proper markings as special mail, the staff member may treat the mail as general correspondence. In this case, the mail may be opened, read and inspected.
Correspondence Between Confined Inmates
An inmate may be permitted to correspond with an inmate confined in any other penal or correctional institution if the other inmate is either a member of the immediate family, or is a party or witness in a legal action in which both inmates are involved.
The appropriate Unit Manager at each institution must approve the correspondence procedures if both inmates are housed in federal institutions. When denying an inmate’s request to correspond, the Unit Manager will document the reason(s) for the denial.
The Wardens of both institutions must approve of the correspondence if one of the inmates is housed at a non-federal institution or if approval is being granted on the basis of exceptional circumstances.
Rejection of Correspondence: The Warden may reject correspondence sent by or to an inmate if it is determined to be detrimental to the security, good order, or discipline of the institution, to the protection of the public, or if it might facilitate criminal activity. Examples include:
- Matter which is non-mailable under law or postal regulations.
- Information of escape plots, of plans to commit illegal activities, or to violate institution rules.
- Direction of an inmate’s business (prohibited act 408). A sentenced inmate may not direct a business while confined.
Notification of Rejection
The Warden will give written notice to the sender concerning the rejection of publications. The sender of the rejected publication may appeal the rejection. You will also be notified of the rejection of correspondence and the reasons for it, and you also have the right to appeal the rejection.
Statutory restrictions require return of commercially published material which is sexually explicit or features nudity. All commercially published material will be processed for rejection by Mail Room staff. A notice of rejection will be prepared and forwarded to each effected inmate.
Certified / Registered Mail
Inmates desiring to use certified, registered or insured mail may do so. You can contact your Counselor for assistance to ensure you apply adequate postage for all services requested. Usage of services by inmates for outgoing mail such as express mail, private carrier services, COD, or stamp collecting while confined are not authorized by policy.
Federal Bureau of Prisons
Insert Inmate Name
Insert Register Number
Post Office Box 474701
Des Moines, Iowa 50947-0001
Computations, Fines & Costs, Detainers
The Designation & Sentence Computation Center (DSCC) in Grand Prairie, Texas is responsible for the computation of inmate sentences. Any questions concerning good time, prior custody credit, parole eligibility from federal sentence, and terms of supervision are resolved by CSD staff upon request during open house hours each Tuesday and Thursday at the 9:30 A.M. move, or by submitting a Request to Staff Member form (cop-out).