A secure mail depository for outgoing general and “Special Mail” (see section pertaining to “Special Mail”) is located near the Unit Officer’s station in every housing unit. Work cadre (designated), sentenced/un-sentenced holdover and pretrial inmates are required to place their general mail in the depository UNSEALED.
Outgoing mail is collected from the depositories every day, excluding weekends and federal holidays, no later than 8:00 a.m. You are reminded that you are responsible for the contents of the letters you mail. Correspondence containing threats, extortion, etc., may result in prosecution for violation of federal law.
All outgoing mail must display a complete return address on the upper left hand corner on the front of the envelope (see example below). The return address must include your committed name. Your committed name is the name used by the arresting officer as noted on the detention order at the time of your admission to this facility, or the name which appears on your Judgement & Commitment Order at the time of sentencing. Please notify your correspondents not to address mail using nicknames or aliases. If you have a hyphenated last name, ensure your incoming and outgoing mail displays both surnames. The return address portion of the envelope and all incoming correspondence and publications should be completed as follows:
Your committed name and register number
Federal Detention Center
P. O. Box 019120 Miami, FL 33101-9120
Writing paper, envelopes, pens, pencils and unsigned greeting cards are provided by the Federal Detention Center, and may not be obtained from outside sources. You may purchase additional items from the commissary. You must affix proper postage. Unit staff, through the Mail Room, will assist you in determining proper postage. Postage stamps of various denominations are available through the institution Commissary. Stamps or stamped items may not be received through the mail. You may not purchase, or have in your possession, more than sixty first-class stamps. International, certified, registered, insured and return receipt mail services are provided upon request. Contact your correctional counselor if you do not have sufficient funds to purchase postage stamps.
Postage Stamps for Indigent Inmates
An inmate who has neither funds nor sufficient postage and who wishes to mail legal mail (includes courts and attorneys) or Administrative Remedy forms will be provided the postage stamps for such mailing. To prevent abuses of this provision, the Warden may impose restrictions on the legal and administrative remedy mailings. (See Program Statement 5265.11, Correspondence)
All mail is picked up daily at the U.S. Post Office except weekends and federal holidays. Incoming mail is delivered to the inmate population within twenty-four (24) hours of receipt; authorized packages within forty eight (48) hours. Mail call is held in the housing unit after the 4:00 p.m. institution count, Monday through Friday.
All incoming inmate general correspondence is opened and inspected. Unauthorized items (contraband) are removed and returned to sender with a form letter explaining the reason for rejection. You will receive a copy of any rejection notice at mail call.
These are examples of items commonly returned to sender as “nuisance” contraband: Postage stamps or stamped envelopes Unsigned greeting cards Musical greeting cards Blank stationery Newspapers not forwarded by the publisher Complete sections of a newspaper Excess books or magazines in one package Double-faced Polaroid photographs Nude personal photographs Plastic novelty items.
Funds are collected and deposited into your Inmate Trust Fund Account by Financial Management staff for New Arrest/New Commit inmates only. See Incoming Funds on proper ways to receive money through Western Union and through the mail.
Newspapers, hard and soft covered books and magazines must come directly from the publisher, book store or book club. You may not have in your possession, or receive in the mail, more than five (5) books or three (3) magazines in one parcel. Any envelope or packages the contain multiple publications must be clearly marked on the outside of the package or envelope, indicating the nature of the contents. All other packages will be returned to sender unless a package authorization is received in the mail room.
Federal inmates may not receive sexually explicit publications. Commercial publications received in the Mail Room intended for delivery to inmates which feature depictions of nudity or sexually explicit conduct will not be distributed. Refer to BOP Program Statement 5266.10, Incoming Publications, for additional information regarding restrictions related to sexually explicit commercial publications.
You are not permitted to receive through the mail a personal photograph in which the subject is nude, or partially nude, or where the photo depicts sexually suggestive acts.
Correspondence Between Confined Inmates
You are permitted to correspond with another inmate provided you have received approval. See your case manager to receive appropriate approvals. In order to do so, you must be immediate family members, or co-defendants (with active litigation ). All outgoing and incoming approved inmate-to-inmate correspondence is opened and inspected.
“Special Mail” is defined as correspondence sent to or from individuals or agencies such as attorneys, federal and state elected government officials, state correctional agencies, federal or state parole/probation agencies, and representatives of the news media. A “Special Mail” depository is located next to the general mail depository near the Unit Officer’s station. It is your responsibility to clearly mark the outside of the envelope with the words: “Special Mail” or “Legal Mail” in order for the item to be processed as such. Outgoing “Special Mail” may be placed in the depository sealed. If “Special Mail” markings are properly indicated, the outside of the envelope will be date/time stamped, and the reverse side of the envelope will be stamped with “Special Mail” handling instructions for the benefit of the court or your legal counsel. It is your responsibility to notify your legal counsel or agencies entitled to legal mail privileges of incoming “Special Mail” requirements. Incoming “Special Mail” must meet the following criteria to be processed as “Special Mail”: The return address must bear the name of an individual attorney. If forwarded from a law firm or office, it must specify the individual attorney’s name and title. The outside of the envelope must contain the marking “Special Mail – Open Only in the Presence of the Inmate.”
Mail from the chambers of a federal judge or from a member of the U.S. Congress will be afforded special mail handling without “Special Mail” markings on the envelope. Incoming mail which satisfies special mail handling requirements will not be opened in the Mail Room. The item will be logged and date/time stamped. A unit staff member will deliver it, and open and inspect it for contraband before giving it to you. Monies enclosed in your legal mail will be forwarded to the Mail Room for receipt and deposit into your Trust Fund Account.
Overnight or Express Delivery Mail
Use of outgoing overnight mail delivery privileges are not afforded to federal prisoners. Incoming overnight mail will be processed as general correspondence. Incoming overnight mail which satisfies “Special Mail” handling requirements will be processed the same as non-overnight “Special Mail”.
You must have a package permit to receive any item(s) other than regular mail or approved publications. The “Authorization to Receive Package” form may be obtained from unit staff. Any packages at the post office or delivered to this institution that do not have a package permit will not be accepted and will be returned to sender.
FDC-Miami will provide you with specific garments to be worn as court clothing. With prior approval from unit staff, you may obtain civilian court clothes from outside sources such as family, friends or attorneys. Individuals may bring this clothing to the front lobby of the Detention Center on the date and time specified on the approval form. Civilian court clothing will not be accepted without prior approval nor may you exchange clothing while at the federal courthouse. In the event your court clothing requires laundering, contact unit staff to obtain approval for clothing exchange. Authorized civilian court clothes will be inventoried and stored in R&D.
Pre-trial and/or holdovers that depart to court outside of the Miami area, such as Ft. Lauderdale, West Palm Beach, Ft. Pierce, etc, the ISM department will inventory your property and store it for 30 days. After that, your property will be shipped to the address given on the property form.
Inmate telephones have been placed in each residential unit at FDC Miami. Inmates may use these telephones during the day and evening hours. If the telephone equipment is damaged or procedures are abused, the institution may take away your telephone privileges. The Bureau of Prisons reserves the authority to monitor and record conversations on these telephones. Your use of institutional telephones constitutes consent to this monitoring. Inmate telephone calls are limited to fifteen (15) minutes per call, 300 total minutes per month. An unmonitored telephone call to your attorney may be obtained by submitting a request (at least 24 hours in advance) to your Unit Team. All special requests are subject to approval of the Unit Team. These calls will not be made on the Inmate Telephone System.