First class letters and publications are distributed during Mail Call in the housing units immediately after the 4:00 p.m. count clears and again at 9:00 p.m. Monday through Friday (excluding holidays). Inmates are required to attend Mail Call. Outgoing mail will be deposited in mailboxes located in each unit. All outgoing mail, with the exception of Legal or Special Mail as defined below, will be unsealed and will be inspected prior to dispatch from the institution.
All outgoing Legal mail will be delivered to the Mail Room by the inmate during Open House hours (7:00 – 7:30 a.m. Monday thru Friday, excluding holidays and the day after a holiday). All outgoing mail will be picked up Monday through Friday (excluding holidays) for dispatch to the U.S. Postal Service. The inmate=s full name, register number, unit, institution name, and correct address must be placed on all outgoing correspondence. Failure to do so will result in the letter being opened to ascertain the sender so that it may be sent back for proper preparation. If the sender cannot be identified, the letter will be annotated, dead-filed for two years, then destroyed.
Incoming mail will be opened and searched for contraband and unauthorized material. Unauthorized items (i.e. body hair, plant shavings, small artifacts, sexually explicit personal photographs, musical cards, cassette tapes, stamps, stationary, lottery tickets, plastic cards, etc.) will be returned to the sender, as it is considered nuisance contraband.
Inmates are prohibited from receiving computer disks and computer-related books or publications that contain sections on any type of programming languages (i.e. Basic, C, Pascal, Fortran, JCL, DBASE, Clipper, and Macro) or computer repair information.
All newspapers must be received directly from the publisher. The newspaper must be of pulp-like paper stock, and/or sectioned and folded. Hard-cover books must also be received directly from the publisher, a book club, or a bookstore. Magazines must come directly from the publishers via subscriptions.
Any incoming packages must have an authorization form on file in the Mail Room prior to the arrival of a package. A copy of the signed authorization must be enclosed in the package. Any items received that are not authorized will result in the entire package being returned to the sender. Packages received will be compared to authorizations on file. Should no authorization be on file, the package will not be accepted from the Postal Service and will be returned to the sender unopened.
Authorizations for medical prostheses and orthopedic items must be approved by the Health Services Department.
Inmates who are releasing may have release clothing sent into the institution from home no sooner than 30 days prior to release. Authorizations should be obtained from the Unit Counselor and forwarded to the ISM Department for final approval.
For mail to be considered Legal Mail, the actual sender must be adequately identified by name, and the firm identified as a law firm on the envelope. Also, the envelope must be marked Special or Legal Mail – Open only in the presence of the inmate.
Any mail received which does not have this annotation will be treated as general correspondence.
Express mail and C.O.D. services are not available for outgoing mail. Express mail received for inmates is processed as First Class mail upon receipt at this facility. Mailing out of packages will be scheduled by the Unit Counselor
All mail addressed to and from an inmate must contain the following information:
FEDERAL MEDICAL CENTER, CARSWELL
P.O. BOX 27137
FORT WORTH, TEXAS 76127